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Heartland Youth Center is hiring a Program Coordinator


Heartland Youth Center is HIRING! Apply to become our next Stettler Boys & Girls Club Program Coordinator by sending your resume and a cover letter to Sara Wengryn at hyc.bgc@telus.net.


The Program Coordinator is responsible for the planning, implementation, supervision and evaluation of programs and special events for the Stettler Boys & Girls Club. The Program Coordinator will plan programs which meet the core values of the Boys and Girls Clubs of Canada. The Program Coordinator will be a positive role model for all youth and will promote the awareness of HYC programs in the community.


The Program Coordinator will be 18 years or older; have previous employment or volunteer experience working with youth, and will have excellent leadership and communication skills. The Program Coordinator will have a minimum of 2 years’ post-secondary education in a youth, recreation or human services field. Prior supervisory experience is an asset. The Program Coordinator may be asked to obtain a Class 4 Driver’s License in order to drive the HYC’s vehicles. To obtain this license, HYC’s insurance policy typically requires that the employee be over 25 years of age. Special permission may be given by the insurance company, and at the discretion of the Executive Director, for staff who are 22-24 years old.


The Program Coordinator will report directly to the Program Director. This position requires a flexible schedule as core programs run from September – June and summer programs run in July and August.


Hours will start at an average of 25 hours/week; and may increase to 30-35 hours/week after a successful probationary period. This position pays by the hour, and may include an (optional) benefit plan after a successful probationary period. Wage offered will be commensurate with years of experience, supervision experience, and education; and ranges from $18 – 22/hour.


This position begins January 4, 2020 and is offered as a 1-year temporary maternity leave position with the potential of continuation as a permanent employee. Paid training and job shadowing will be available.


Duties and Responsibilities:

  • Program Planning, Implementation, Supervision and Evaluation

  • Will be responsible for the planning, implementation, supervision and evaluation of after school programs, special events and holiday programs as required

  • Will plan structured and non-structured activities which meet social emotional needs and are inclusive of all participants; and will have program plans prepared in advance in case of absence

  • Will seek input from members as to program content

  • Will complete daily, weekly, monthly and year end evaluations of programs

  • Supervision of Staff and/or Volunteers

  • Will be responsible for the supervision of all program staff, as well as adult and teen program volunteers (including junior leaders). This includes aspects of staff training; staff, volunteer and program management; evaluations; cleaning; as well as some staff scheduling.

  • Volunteer Recruitment

  • Will actively recruit volunteers for all areas of the HYC and work cooperatively with the BBBS Caseworker in forwarding information regarding volunteer opportunities at the HYC.

  • Will develop, manage and evaluate junior leadership programs; and will use junior leaders whenever possible to enhance their leadership skills

  • Administration / Funding / Promotion

  • Maintain accurate daily statistics of participants and volunteers, & provide feedback and program updates as needed

  • Contribute to and/or prepare HYC newsletters, handouts, social media updates, etc; prepare other program material as needed; connect with media & other organizations to promote HYC.

  • Lead, assist with; and promote all fundraisers and special events.

5. Other

  • HYC’s success relies in the ability of all staff, volunteers and youth to work together in fundraisers, programs and special events. All staff will assist and help other staff or Board members as required.

General Responsibilities

The Program Coordinator will respect the confidentiality of the HYC members and volunteers at all times. The Program Coordinator will report any suspected cases of physical, emotional, mental and/or sexual abuse to their immediate supervisor, Executive Director, Chairperson, and to the appropriate authority.

To apply, submit a resume and cover letter to Sara Wengryn, Program Director. Applications will be accepted until a suitable candidate is found, and only those with the required skills, experience and education will be contacted.


Contract length: 12 months

Part-time hours: 25 per week

Application deadline: 2021-01-04

Expected start date: 2021-01-04

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