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Bookkeeper/Administrator - Ascend LLP - Sep 7

Updated: Apr 22, 2023

We are growing again! Ascend Stettler is looking for a Fulltime Bookkeeper/ Administrator. Your time will be spent between full cycle bookkeeping and office administration as required. Time will be split approximately 50/50 annually.


The Role

To maintain complete sets of books, keep records of accounts, verify the procedures used for recording financial transactions, and provide professional bookkeeping services. The bookkeeper will complete a full set of books up to and including a trial balance. They will also be responsible for assisting in office administration.

Customer Service


• Answering inbound inquires

• Directing clients to the appropriate person

• Problem solving for clients and ensuring their concerns are addressed in a timely manner

• Making and scheduling appointments internally and externally

• Ordering & receiving of office supplies

• Receiving and recording incoming client payments

• Coordination of out bound client packages via courier or registered mail

• Coordinating inbound mail(s) and checking the post box

• Ensures filing systems are properly maintained both on-site and off-site storage

• Provide administrative support to the Firm Administrator(s)

• Assists with photocopy, faxing, filing for all office staff

• Assist Firm Administrator and perform duties as assigned


• Maintaining and performing full cycle bookkeeping.

• Maintaining financial records for the clients.

• Assemble year end information

• Calculate and prepare cheques for payrolls, government remittances including payroll, GST/HST, Workers Compensation Board, corporate taxes, personal taxes, and other government levies.

• Prepare T1, T3, T4, T5 and other tax filings.

• Prepare other statistical, financial, and accounting reports

Education & Experience

• Minimum of 2 years experience as a bookkeeper with payroll as part of the responsibilities

• Solid understanding of MSOffice 365 tools; specifically, word, excel (basic) and outlook

• Diploma, degree or certificate in accounting, business administration or other relevant course in accounting

• An equivalent combination of education and experience will be considered


• QuickBooks Desktop, QuickBooks Online, Simply Accounting

• Familiarity with one or more of the following payroll solutions (ADP Pay@work, ADP TeamPay, Payworks, Ceridian, CRA online payroll calculator, or others)

• Familiarity with accounting automation software such as Hubdoc or Receipt Bank will be considered an asset

• Intermediate skills in excel

Additional details:

• We welcome all qualified applicants - our diversity reflects the community we serve

• 2 professional references will be required

• Skill testing will be part of the hiring process

• Criminal background check and credit check will be required


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